Last updated: June 23, 2026

Introduction

Welcome to Nexus AMS (“Nexus Asset Management System”, “Nexus”, “we”, “our”, or “us”).

Nexus AMS is a comprehensive Fixed Asset Management Solution designed to help organizations efficiently manage, track, monitor, and maintain their assets across multiple departments, locations, and operational environments.

We are committed to protecting the privacy and security of our users’ information. This Privacy Policy explains how we collect, use, store, disclose, and safeguard your personal information when you access or use the Nexus AMS mobile application, web application, and related services (collectively referred to as the “Service”).

This Privacy Policy also outlines your privacy rights and the measures we take to ensure that your information is handled in accordance with applicable data protection laws and industry best practices.

We use personal information solely for the purposes of providing, maintaining, improving, and securing our Services. By accessing or using Nexus AMS, you acknowledge that you have read, understood, and agreed to the collection, use, and disclosure of your information as described in this Privacy Policy.

If you do not agree with the terms of this Privacy Policy, please discontinue use of the Service. Policy.

Interpretation and Definitions

Interpretation

The words whose initial letters are capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

Account means a unique account created for You to access our Service or parts of our Service.

Affiliate means an entity that controls, is controlled by, or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.

Application refers to Nexus AMS, the software program provided by the Company.

Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Privacy Policy) refers to SOURCEONE MANAGEMENT SERVICES LIMITED, BOX KIA 9724,ACCRA.

Country refers to: Ghana

Device means any device that can access the Service such as a computer, a cell phone or a digital tablet.

Personal Data (or “Personal Information”) is any information that relates to an identified or identifiable individual.

We use “Personal Data” and “Personal Information” interchangeably unless a law uses a specific term.

Service refers to the Application.

Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.

Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

We may collect information that you voluntarily provide, including:

• Full name
• Email address
• Phone number
• Organization name
• Job title or department
• User account credentials
• Asset information entered into the system
• Support requests and communications

Information We Collect Automatically (Usage Data)

When you access or use Nexus AMS, certain information may be collected automatically to help us operate, maintain, secure, and improve our Services.

This information may include:

• Internet Protocol (IP) address
• Device type and model
• Device unique identifiers
• Operating system and version
• Application version
• Browser type and version
• Login activity and authentication records
• Usage logs and interaction data
• Error reports, crash reports, and diagnostic information
• Date, time, and duration of access to the Service

We may also collect information about how you interact with Nexus AMS, including the features you use, pages or screens you access, and actions performed within the application. This information helps us monitor system performance, troubleshoot issues, enhance security, and improve the overall user experience.

Information Collected Through Device Permissions
To provide certain features and functionality within Nexus AMS, we may request access to specific device capabilities, subject to your prior consent where required by applicable law.

These permissions may include:

Camera Access

Nexus AMS may request access to your device’s camera to enable features such as:

• Asset identification and verification
• Barcode and QR code scanning
• Capturing asset images
• Supporting maintenance, inspection, and audit activities

Photo Library and Storage Access

Nexus AMS may request access to your device’s photo library or storage to allow you to:

• Upload asset images and supporting documentation
• Attach photographs to asset records
• Import files relevant to asset management activities

Any information collected through these permissions is used solely to provide and enhance the functionality of Nexus AMS. Such information may be stored on your device, transmitted securely to our servers, or processed by authorized service providers on our behalf for the purpose of delivering the Service.

You may grant, deny, or revoke these permissions at any time through your device settings. However, disabling certain permissions may limit the availability or functionality of specific features within Nexus AMS.

Location Information

If enabled by your organization or device settings, Nexus AMS may collect location information to support asset tracking, asset verification, and audit activities.

Location services can be disabled through your device settings, although certain features may not function properly.

How We Use Your Information

Nexus AMS uses the information we collect to provide, maintain, secure, and continually improve our Services. We process personal information only for legitimate business purposes and in accordance with applicable data protection laws.

We may use your information for the following purposes:

Service Delivery and Account Management

• To provide, operate, and maintain Nexus AMS and its related services.
• To create, manage, and administer user accounts.
• To authenticate users and control access to authorized features and resources.
• To enable organizations to manage, track, monitor, and maintain their assets effectively.

Asset and Operational Management

• To record, manage, and update asset information.
• To facilitate asset audits, inspections, maintenance activities, and lifecycle management.
• To generate asset reports, dashboards, and operational insights.
• To support barcode, QR code, and asset verification processes.

Communication and Support

• To communicate with users regarding their accounts, service requests, and support inquiries.
• To provide technical assistance and customer support.
• To send important notifications, updates, system alerts, maintenance notices, and security-related communications.
• To respond to requests, questions, feedback, or complaints submitted through the Service.

Security and Compliance

• To monitor system activity and usage for security, fraud prevention, and unauthorized access detection.
• To investigate and resolve technical issues, service interruptions, or security incidents.
• To maintain audit trails and activity logs where required for operational, contractual, or regulatory purposes.
• To comply with applicable legal, regulatory, and contractual obligations.

Analytics and Service Improvement

• To analyze system performance, user interactions, and usage trends.
• To diagnose technical issues and improve application functionality.
• To enhance the reliability, usability, and effectiveness of Nexus AMS.
• To develop new features, services, and improvements based on user needs and organizational requirements.

Organizational and Business Operations

• To administer contractual relationships with customers and partners.
• To facilitate business transactions such as mergers, acquisitions, restructurings, or transfers of assets, where permitted by law and subject to appropriate safeguards.
• To support internal business operations, record keeping, reporting, and governance requirements.

Marketing and Product Communications

Where permitted by applicable law, we may send information about product updates, new features, services, events, or other communications that may be relevant to your organization. Users may opt out of receiving non-essential marketing communications at any time.

We will not use your personal information for purposes that are incompatible with those described in this Privacy Policy without providing appropriate notice or obtaining consent where required by law.

Data Sharing and Disclosure

We do not sell, rent, or trade personal information.

We may share information:

• With your organization that owns or administers your Nexus AMS account
• With trusted service providers supporting our operations
• When required by law or regulatory authorities
• To protect our rights, security, users, and systems
• During a business merger, acquisition, or restructuring

All third parties receiving information are required to maintain appropriate confidentiality and security measures.

Data Security

We implement reasonable technical, administrative, and physical safeguards designed to protect information against unauthorized access, disclosure, alteration, or destruction.

While we strive to protect your information, no electronic transmission or storage method is completely secure. Therefore, we cannot guarantee absolute security.

Data Retention

We retain information only as long as necessary to:

• Provide the services
• Meet contractual obligations
• Resolve disputes
• Comply with legal requirements
• Maintain audit and asset management records

Organizations using Nexus AMS may determine specific retention periods applicable to their users and asset records.

Your Rights

Depending on applicable laws, users may have the right to:

• Access personal information
• Correct inaccurate information
• Request deletion of personal information
• Restrict processing of information
• Object to certain processing activities
• Receive a copy of their information where applicable

Requests may be submitted through your organization administrator or directly to us using the contact information provided below.

Children’s Privacy

Nexus AMS is designed and intended for use by businesses, organizations, and individuals who are at least eighteen (18) years of age. Our Services are not directed to, marketed to, or intended for use by children.

We do not knowingly collect, store, or process personal information from individuals under the age of 18. If you are under the age of 18, you should not create an account, access, or use Nexus AMS without appropriate authorization from a parent, guardian, or responsible organization where permitted by applicable law.

If we become aware that personal information has been collected from an individual under the age of 18 without the necessary authorization or legal basis, we will take reasonable steps to delete such information from our systems as soon as practicable.

Parents, guardians, or authorized representatives who believe that a child under the age of 18 has provided personal information through Nexus AMS may contact us using the details provided in this Privacy Policy. Upon verification of the request, we will investigate the matter and take appropriate action, including the removal of the information where required.

We are committed to protecting the privacy of children and complying with applicable data protection and child protection laws.

Third-Party Services

Nexus AMS may integrate with third-party services such as authentication providers, cloud hosting providers, analytics services, or barcode/QR scanning services.

These services may process information according to their respective privacy policies.

International Data Transfers

Information may be processed and stored in countries where Nexus AMS or its service providers operate. We take reasonable measures to ensure adequate protection of transferred data.

Changes to this Privacy Policy

We may update this Privacy Policy periodically.

Any changes will be posted on this page with an updated effective date. Continued use of Nexus AMS after changes become effective constitutes acceptance of the revised policy.

Contact Us

For questions regarding this Privacy Policy or our data handling practices, please contact:

Nexus AMS Support
Email: info@sourceonegh.com
Phone: +23320 0 411 8060
Website: www.sourceonegh.com

By using Nexus AMS, you acknowledge that you have read and understood this Privacy Policy.

Last updated: June 23, 2026

Introduction

Nexus AMS provides users and organizations with the ability to manage assets and related operational records.

This Account Deletion Policy explains how users can request deletion of their Nexus AMS account and what information may be retained after deletion.

Requesting Account Deletion

Users may request account deletion through any of the following methods:

Option 1: Within the Mobile Application

1. Log into Nexus AMS.
2. Navigate to Profile or Account Settings.
3. Select “Delete Account”.
4. Confirm the deletion request.

Option 2: Contact Support

Users may submit a deletion request by contacting:

Email: info@sourceonegh.com

The request should include:

• Full Name
• Registered Email Address
• Organization Name (if applicable)

What Happens When an Account Is Deleted

When an account deletion request is approved:

• User login access will be revoked.
• Personal profile information will be removed or anonymized where possible.
• Access tokens and authentication credentials will be invalidated.
• User-specific settings and preferences will be deleted.

Organizational Data

Nexus AMS is an enterprise asset management platform.

Asset records, audit logs, maintenance history, inventory records, and other business records entered on behalf of an organization may remain within the organization’s database after an individual user’s account is deleted.

This information is retained to preserve organizational records, reporting accuracy, compliance requirements, and audit trails.

Retention of Certain Information

We may retain limited information where necessary to:

• Comply with legal obligations
• Resolve disputes
• Prevent fraud or abuse
• Enforce agreements
• Maintain security and audit logs

Such retained information will only be kept for as long as reasonably necessary.

Processing Time

Account deletion requests are typically processed within thirty (30) days of verification of the request.

Some backup systems may require additional time before information is permanently removed.

Withdrawal of Deletion Request

Users may withdraw a deletion request before processing is completed by contacting support.

Once deletion has been completed, restoration of the account may not be possible.

Contact Information

For account deletion requests or questions regarding this policy, please contact:

Nexus AMS Support
Email: info@sourceonegh.com
Phone: +233 20 411 8060
Website: www.sourceonegh.com

By using Nexus AMS, you acknowledge and agree to the terms of this Account Deletion Policy.